Job Description

We are hiring an Accounts Payable Specialist (Mandarin Bilingual) to support our Finance & Accounting Shared Services team. The successful candidate will manage end-to-end Accounts Payable operations, ensuring accurate invoice processing, payment handling, account reconciliation, and vendor support.

This role requires strong accounting knowledge, attention to detail, and business-level fluency in Mandarin and English to effectively communicate with Japan-based vendors and internal stakeholders.

Key Responsibilities:

Accounts Payable Operations

• Process, review, and validate vendor invoices and employee expense reports using ERP systems such as SAP, Oracle, or similar platforms.
• Perform 3-way matching between purchase orders, goods receipts, and invoices to ensure accuracy.
• Support payment processing activities, including payment runs, wire transfers, and vendor settlements.
• Assist with month-end closing activities, including account reconciliations, journal entries, and AP accruals.
• Ensure compliance with company policies, audit requirements, and tax regulations.

Vendor & Stakeholder Support

• Act as the main point of contact for Japan-based vendors regarding invoice status, payment concerns, and account inquiries.
• Communicate professionally in Mandarin and English through written and verbal channels.
• Investigate and resolve invoice discrepancies, payment issues, and missing documentation.
• Provide translation support for finance-related documents and communications when needed.

Qualifications:

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 1–3+ years of experience in Accounts Payable, Procure-to-Pay (P2P), or General Accounting.
• Experience in Shared Services Center (SSC) or BPO environment is an advantage.

Language Requirements

• Fluent in Mandarin (written and spoken) with strong business communication skills.
• Business-level English proficiency.
• JLPT N1/N2 preferred; strong N3 candidates may be considered.

Technical Skills

• Experience using ERP systems (SAP, Oracle, NetSuite, or similar).
• Strong Microsoft Excel skills (VLOOKUP, Pivot Tables, reporting).
• Knowledge of Mandarin business communication and vendor management practices.

Preferred Skills:

• Experience supporting international vendors or finance operations.
• Knowledge of Japan Consumption Tax (JCT) and withholding tax processes.
• Strong analytical skills with excellent attention to detail.

Why Join Us?
Competitive salary package
Fixed weekends off
International finance operations exposure
Career growth opportunities in Shared Services