Job Summary: SME / Management Trainee.

We are seeking a highly motivated Procurement SME to join our procurement team. The Procurement SME will be responsible for reviewing Purchase Requisitions (PR) and converting them into Purchase Orders (PO) in SAP, ensuring timely approval of POs, dispatching PO copies to vendors, monitoring order status, expediting orders, performing the Goods Receipt Note (GRN), resolving procurement queries, collaborating with internal and external stakeholders, maintaining accurate procurement records, and managing ETA dates.

Responsibilities:

• Onboard the vendors by validating compliance documents.


• Review purchase requisitions and convert them into purchase orders in SAP by validating thresholds, Client Order, Contracts, Quotations, SOWs, etc.


• Raise the query with Order Management team to clarify any discrepancies or missing information.


• Verify the accuracy of purchase orders, including quantities, pricing, delivery dates, and delivery address.


• Follow up with procurement stakeholders to ensure timely approval of POs.


• Dispatch PO copies to vendors and follow up to obtain order confirmation.


• Work with vendors to obtain accurate ETA dates and update SAP with relevant codes based on the nature of goods and services, along with time of arrival.


• Monitor and expedite orders to ensure timely delivery of goods and services.


• Perform the Goods Receipt Note (GRN) in SAP and update the necessary information.


• Receive and respond to procurement-related queries from internal and external stakeholders through various channels, including phone, email, and ticketing system.


• Collaborate with internal stakeholders, such as the Order management, accounts payable team, and supply chain management team, to resolve queries.


• Maintain accurate and up-to-date records of all purchase orders, procurement status, and order tracking in SAP.


• Proactively identify potential delays in the procurement process and take appropriate action to mitigate them.


• Communicate any procurement-related issues or concerns with stakeholders and management in a timely and effective manner.


• Ensure all query resolutions are documented accurately in the procurement system and related documents are updated accordingly.


• Adhere to all company policies, procedures, and guidelines related to purchasing and procurement activities.

Minimum Qualifications & Skills

• Bachelor's degree in business, Commerce, supply chain management or related field


• At least 4-6 years of experience in a procurement or purchasing role, preferably in an Outsourced environment.


• Excellent communication and follow-up skills


• Ability to collaborate and work effectively with internal and external stakeholders.


• Ability to work effectively under pressure and prioritize tasks to meet deadlines.


• Strong analytical and problem-solving skills


• Strong attention to detail and ability to maintain accurate records.


• Knowledge of procurement policies, procedures, and regulations


• Proficiency in Microsoft Office and experience with procurement systems such as workflow tool (Ariba, Coupa, Ivalua etc) Query management tool (SFDC/Service Now/Jeera etc) and SAP.

The ideal candidate will have experience with outsourced procurement activities, a strong understanding of procurement processes, tools, and technologies.