The Senior Administrator – IT Procurement will support the IT Digital Workforce and Vendor Services function by managing and coordinating end-to-end IT procurement activities. This role plays a critical part in ensuring procurement strategies, vendor engagements, documentation, compliance, and reporting processes are executed efficiently and in alignment with established financial and operational guidelines.

The ideal candidate will bring solid experience in IT procurement, vendor management, and capital IT projects, with the ability to collaborate effectively across technical, project management, and finance teams.

Key Responsibilities
Procurement Strategy & Planning

Assist in the development and execution of procurement strategies and annual procurement plans

Monitor procurement milestones and ensure timely completion of deliverables

Identify procurement risks and recommend mitigation measures

Vendor Management & Market Analysis

Conduct research and analysis of local and global IT vendor markets

Maintain updated supplier databases and vendor performance records

Support vendor sourcing initiatives for software, infrastructure, and managed services

Documentation & Compliance

Prepare, review, and manage procurement documentation including RFIs, RFPs, SOWs, and evaluation reports

Ensure compliance with procurement policies, financial control guidelines, and IT project frameworks

Develop and maintain standardized procurement templates and documentation

Reporting & Systems Management

Utilize procurement systems (e.g., Coupa) to raise requisitions, generate purchase orders, and extract reports

Prepare procurement dashboards and performance tracking reports

Coordinate invoice validation and reconciliation with finance and billing teams

Stakeholder Collaboration

Work closely with PMO, VMO, project administrators, and technical teams

Facilitate vendor meetings and ensure follow-through on action items

Support vendor performance reviews and evaluation processes

Qualifications
Education

Bachelor’s Degree in Computer Science, Business Administration, Law, or a related field

Experience

Minimum of 5 years of experience in IT procurement

Demonstrated experience managing end-to-end IT procurement projects (software, IT managed services, infrastructure, or network projects)

Experience supporting IT capital expenditure (CapEx) projects

Technical Competencies

Strong knowledge of end-to-end IT procurement processes

Familiarity with global IT vendor markets

Advanced proficiency in Microsoft Excel and O365 tools

Experience with procurement systems such as Coupa (preferred)

Understanding of software solution delivery, database, and system design concepts

Experience with data analytics and visualization tools is an advantage

Certifications (Preferred)

Procurement Certification

ITIL Certification

Core Competencies

Strong analytical and problem-solving skills

Excellent written and verbal communication skills

Ability to work effectively in a multicultural and cross-functional environment

High level of professionalism, attention to detail, and accountability

Self-motivated and able to work independently with minimal supervision