Job title: Accounts Payable Specialist (Japanese Bilingual)

Department: Finance & Accounting / Shared Services

Work Setup: Onsite in Aura, Taguig

Shift: Night shift, fixed weekends off

Salary Package: PHP 90,000 - PHP 95,000 (For non-native)

Target Start Date: July 27th

HC required: 5



Role Summary:


The Accounts Payable Specialist will be responsible for managing end-to-end accounts payable

processes for our Japanese operations. This role requires a high degree of accuracy in

processing invoices, reconciling vendor statements, and resolving payment discrepancies. The

ideal candidate must possess strong accounting fundamentals and business-level fluency in

both Japanese and English to communicate effectively with vendors and internal stakeholders

in Japan.


Key Responsibilities:


Core Accounts Payable Duties:

• Invoice Processing: Accurately review, code, and process high volumes of vendor invoices and employee expense reports within the company’s ERP system (e.g., SAP, Oracle).

• 3-Way Matching: Perform 3-way matching of purchase orders (PO), goods receipt, and invoices to ensure payment accuracy.

• Payment Execution: Prepare and execute weekly/monthly payment runs (wire transfers, ACH, checks) in accordance with company policies and vendor terms.

• Month-End Close: Assist with month-end closing activities, including AP accruals, journal entries, and account reconciliations.

• Compliance: Ensure all transactions comply with internal auditing standards, local tax regulations, and corporate policies.


Bilingual Support & Vendor Management:

• Vendor Relations: Serve as the primary point of contact for Japan-based vendors.

• Respond to inquiries regarding payment status, invoice discrepancies, and account balances in professional Japanese (written and verbal).

• Discrepancy Resolution: Investigate and resolve billing errors, misapplied payments, or missing invoices by collaborating with procurement and receiving departments.

• Translation Support: Translate AP-related documents, vendor communications, and process guidelines between Japanese and English as needed.


Qualifications:


Nationality:

• Open to Filipino candidates (Native and Non-Native speakers are accepted)


Language and Communication:

• Business-level fluency in Japanese (JLPT N1 or N2 preferred; strong N3 considered) with

excellent reading, writing, and speaking skills.

• Business-level fluency in English.

• Must be able to read, write, and speak Japanese fluently


Experience & Education:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• 1 to 3+ years of experience in Accounts Payable, Procure-to-Pay (P2P), or general

accounting.


Technical Skills:

• Hands-on experience with major ERP systems (e.g., SAP, Oracle, NetSuite).

• Proficiency in Microsoft Office, especially Excel (VLOOKUPs, Pivot Tables).

• Familiarity with Japanese business etiquette and corporate communication styles.


Preferred Skills (Nice-to-Have)

• Previous experience working in a Shared Services Center (SSC) or BPO environment.

• Understanding of Japanese Consumption Tax (JCT) and withholding tax rules.


Kindly answer the pre screening questions as comments while applying

1. What is your level of Japanese language proficiency?

2. Nationality

3. Highest educational attainment

4. How many years of experience do you have in Accounts Payable, Procure-to-Pay (P2P), or General Accounting?

5. What ERP systems have you used?

6. Are you amenable to working onsite in Aura, Taguig on a permanent night shift schedule?

7. Last drawn salary

8. Salary expectations

9. Can you start immediately or on July 27th?