Role Overview

The Senior Administrator – IT Procurement will support the IT Digital Workforce and Vendor Services function by managing and coordinating end-to-end IT procurement activities. This role plays a critical part in ensuring procurement strategies, vendor engagements, documentation, compliance, and reporting processes are executed efficiently and in alignment with established financial and operational guidelines.

The ideal candidate will bring solid experience in IT procurement, vendor management, and capital IT projects, with the ability to collaborate effectively across technical, project management, and finance teams.

Key Responsibilities
-Procurement Strategy & Planning
-Assist in the development and execution of procurement strategies and annual procurement plans
-Monitor procurement milestones and ensure timely completion of deliverables
-Identify procurement risks and recommend mitigation measures
-Vendor Management & Market Analysis
-Conduct research and analysis of local and global IT vendor markets
-Maintain updated supplier databases and vendor performance records
-Support vendor sourcing initiatives for software, infrastructure, and managed services
-Documentation & Compliance
-Prepare, review, and manage procurement documentation including RFIs, RFPs, SOWs, and evaluation reports
-Ensure compliance with procurement policies, financial control guidelines, and IT project frameworks
-Develop and maintain standardized procurement templates and documentation
-Reporting & Systems Management
-Utilize procurement systems (e.g., Coupa) to raise requisitions, generate purchase orders, and extract reports
-Prepare procurement dashboards and performance tracking reports
-Coordinate invoice validation and reconciliation with finance and billing teams
-Stakeholder Collaboration
-Work closely with PMO, VMO, project administrators, and technical teams
-Facilitate vendor meetings and ensure follow-through on action items
-Support vendor performance reviews and evaluation processes

Qualifications
Education
Bachelor’s Degree in Computer Science, Business Administration, Law, or a related field

Experience

-Minimum of 5 years of experience in IT procurement
-Demonstrated experience managing end-to-end IT procurement projects (software, IT -managed services, infrastructure, or network projects)
-Experience supporting IT capital expenditure (CapEx) projects
-Technical Competencies
-Strong knowledge of end-to-end IT procurement processes
-Familiarity with global IT vendor markets
-Advanced proficiency in Microsoft Excel and O365 tools
-Experience with procurement systems such as Coupa (preferred)
-Understanding of software solution delivery, database, and system design concepts
-Experience with data analytics and visualization tools is an advantage

Certifications (Preferred)

Procurement Certification
ITIL Certification

Core Competencies
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Ability to work effectively in a multicultural and cross-functional environment
High level of professionalism, attention to detail, and accountability
Self-motivated and able to work independently with minimal supervision

Pre-Screening Questions (Mandatory Requirements)

-Do you have at least 5 years of experience in IT procurement? Please indicate the exact number of years.
-Do you have hands-on experience managing end-to-end IT procurement projects (software, infrastructure, or managed services)? Please provide a brief overview.
-Have you supported or managed procurement activities for IT capital (CapEx) projects? If yes, please describe your involvement.
-Do you have experience using procurement systems such as Coupa? If not, please specify the system you have used.
-Are you proficient in advanced Microsoft Excel functions (e.g., pivot tables, reporting, data analysis)?
-Are you amenable to a hybrid work arrangement (minimum 3 days onsite)?
-Are you available to work from 8:00 AM to 5:00 PM Manila Time?
-What is your current salary and expected salary?
-Do you have your Transcript of Records (TOR) and Diploma available for submission upon request?