Job Title: Associate Procurement and Contracts Administration/ Procurement Service Coordinator

Work Location: Onsite in  Ortigas 

Shift: Morning shift

Work Set-up: Onsite

Salary range: 30-40k

Headcount: 1



Job Purpose:



The Procurement Service Coordinator will collaborate with and deliver support to CSPC,

assisting in (i) administrative tasks; (ii) coordination (internal and external) of different

activities and initiatives related to procurement; (iii) data analysis and documentation

management; (iv) preparation of digital communication (e.g. graphic presentations and

reports) consistent with CSPC branding standards. The Procurement Service

Coordinator will report to the designated Technical International (TI) Staff and Technical Local

(TL) Staff.



Responsibilities:



Procurement Functions:

• Support and contribution to successful completion of procurement requirements and tasks

assigned, in particular:

- Coordinate with concerned parties, including but not limited to, end user

departments, suppliers, vendors and manufacturers.

- Monitor contract expiration and renewal schedules, procurement status and timeline.

- Assist in procurement tracker and the established Procurement Service Standards

monitoring; coordinate with end user units to ensure completeness of data (Annual

Institutional Procurement Plan etc.).

- Support expanding of the existing sources of supply (e.g. potential bidders

research, market 



Administrative Functions:

• Perform administrative and office support function, in particular:

- Coordinate with various teams within CSD, end user units and CSPC for data and document management, including uploading of signed contracts and procurement-



Others:

• Perform other duties as may be assigned by the position's immediate supervisor(s).



Key Deliverables:



• Monthly submission, or as requested by immediate supervisor, of a reporting module

reflecting the action items and outputs for the responsibilities as indicated in these Terms

of 



Relevant Experience & Requirements:

• College graduate with at least three (3) years relevant experience preferably in the

field of procurement and administration support.

• Demonstrates (i) high level of integrity and ability to maintain confidentiality; (ii)

analytical skills, organized and attentive to details; and (iii) ability to interface with

internal and external clients and ability to work in a collaborative environment.

• Knowledge and understanding of construction, renovations, hospitality, facility

management services concepts, processes, and products is preferred but not essential.

• With advanced skills in communication and marketing including using MS Office

productivity tools such as: Word, PowerPoint, Excel.

• With at least one (1) year experience in the use of SharePoint as a communications,

collaboration and document repository platform.

• Good understanding of new and evolving technologies and digital platforms.

• Ability to multi-task in a fast-paced and multi-cultural environment, while working collaboratively with internal and external stakeholders.

• High degree of self-motivation and autonomy, but with the ability to work as part of a team.

• Able to act clearly while working under pressure to meet strict deadlines.

• Excellent oral and written skills in English.

• Good interpersonal communication skills.



Others:



• Should be amenable to working in Taguig or Makati 

• Must not be a job hopper who only works for less than a year per comanyy