Role: Onboarding Specialist (Pre-Hire Process Specialist)

Location: Olympus, Mumbai / Think Campus, Bangalore
Band: BPO 2/3
Salary: Up to 9 LPA
Shift: Night Shift (6:00 PM to 4:00 AM or 7:00 PM to 5:00 AM IST)

Job Summary

We are looking for an experienced Onboarding Specialist to manage and coordinate end-to-end pre-hire onboarding activities for new employees. The ideal candidate will ensure a smooth onboarding experience by collaborating with recruiters, hiring managers, and candidates while maintaining compliance and process excellence throughout the onboarding lifecycle.

Key Responsibilities

• Serve as the primary point of contact for candidates during the onboarding process.

• Coordinate end-to-end onboarding activities, including pre-boarding, orientation scheduling, and first-day readiness.

• Guide candidates through onboarding requirements and answer onboarding-related queries.

• Select and initiate appropriate background verification packages based on job role and location.

• Coordinate and manage drug testing requirements where applicable.

• Review background check and drug test results and provide onboarding clearance.

• Schedule start dates and assign appropriate onboarding events and learning activities.

• Update candidate records and onboarding status in HR systems such as Workday.

• Send Day 1 communication to candidates, hiring managers, and recruiters, including reporting instructions and onboarding details.

• Partner with recruiters, hiring managers, and business stakeholders to ensure a seamless onboarding experience.

• Maintain accurate onboarding records, trackers, reports, and compliance documentation.

• Support global and regional onboarding initiatives and process improvement activities.

Qualifications

Education

• Bachelor’s Degree in Human Resources, Business Administration, or a related field preferred.

Experience

• 3–6 years of experience in candidate onboarding.

• Experience in US onboarding is preferred; however, international onboarding experience is mandatory.

• Experience using HRIS platforms such as Workday, SAP SuccessFactors, BambooHR, or similar systems is an advantage.

Required Skills

• Strong communication and interpersonal skills.

• Excellent organizational and multitasking abilities.

• High attention to detail and accuracy.

• Ability to manage priorities in a fast-paced environment.

• Customer-focused mindset with a professional attitude.

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

Preferred Qualifications

• Experience working in a Shared Services or Global Business Services (GBS) environment.

• Familiarity with onboarding automation tools and platforms.

• Understanding of US employment laws and compliance requirements.

Mandatory Questionnaire

Please complete the questionnaire before applying:

Questionnaire Link: https://myglit.com/lateral/cref/d0f929781a

Note: Filling out this form is mandatory. Applications without a completed questionnaire will not be considered for further processing.

​