Position Overview

The Purchasing & Admin Administration Lead is responsible for governance and delivering accurate and timely transactional support for Purchasing & Admin‑related financial and administrative processes. This role focuses on P2P processing, Purchasing, supplier maintenance, invoice receipting, financial reconciliations, and reporting, ensuring all Purchasing & Admin transactions (AP / Receipting) are compliant, well‑documented, and processed within agreed SLAs.

Key Responsibilities
1. Team Leadership & Performance Management
 Lead and supervise a team handling highvolume, repetitive, accuracycritical Purchasing & Admin (AP / Receipting) administration tasks.
 Drive productivity, quality, and SLA adherence across daily operations.
 Monitor output quality, implement controls, and ensure error prevention.
 Coach, mentor, and performancemanage associates in a processheavy shared services environment
 Ensure all transactions are processed accurately and within defined timelines
 Daily, Weekly and Monthly Status reporting Purchase-to-Pay (P2P) Processing
 Create purchase orders from email requests, ensuring compliant coding and approvals.
 Manage purchase order requests and issues.
 Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan.
 Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation.

 Process AP queries including chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.

2. Supplier Maintenance & Governance
 Maintain supplier master data, including bank account changes and insurance expiry updates.
 Support supplier compliance checks where required.
3. Financial Processing & Reconciliations
 Process FX payments and prompt-payment activities.
 Complete monthly reporting entries for Purchasing & Admin commitments.
 Review Daily, fortnightly and month-end activities and submit for processing.
 Record and upload entries into Purchasing & Admin or financial systems.
4. Reporting & Data Management
 Prepare and update Purchasing & Admin related reports and Supplier Lists with team.
 Maintain documentation and data accuracy across internal systems.
 Provide operational and managerial support for order reporting.
 Fulfill ad-hoc reporting requirements.
 Reports and Supplier Lists.

5. Stakeholder Support
 Respond to internal and external stakeholder queries regarding invoices, purchase orders, payments and supplier data.
 Support finance, procurement, and Purchasing & Admin management teams with ad-hoc
transaction and reporting tasks.
 Coordinate with Client and Internal stakeholders as required
 Adhere to SLA and TAT to avoid escalations.

Required Skills & Qualifications
 Mandatory:
o Proven experience leading teams in high volume, transaction driven environments.
o Strong understanding of process controls, quality management, and SLA delivery.
o Excellent verbal and written communication skills.
o Demonstrated experience in high-volume transactional processing (AP, P2P,
procurement, accounts processing or similar).
o Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals,
accruals, GRNI etc).
o Strong attention to detail, accuracy and documentation habits.
o Proficiency in MS Office (Excel, Word, PowerPoint)
o Experience working with offshore/remote teams or in a shared-services environment

 Preferred:
o Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP,
SAP, Oracle JD).
o Knowledge of Industry and compliance documentation.
o Familiarity with Power BI and reporting tools.