Purchasing & Admin Administration Team Lead

Location: Kolkata

Experience: 8–12 Years

Employment Type: Permanent

Shift: Night Shift / Morning Shift

Job Overview

We are looking for an experienced Purchasing & Admin Administration Team Lead to manage Purchase-to-Pay (P2P) operations and lead a high-performing transactional support team. The ideal candidate will have strong expertise in procurement, accounts payable, supplier management, financial processing, and team leadership. This role requires ensuring operational excellence, maintaining SLA compliance, and supporting internal and external stakeholders in a shared services environment.

Key Responsibilities

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  Lead and manage a team responsible for high-volume Purchase-to-Pay (P2P) and Accounts Payable (AP) operations.
  
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  Monitor productivity, quality, and SLA adherence while driving continuous process improvements.
  
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  Create and manage Purchase Orders (POs) and support invoice receipting activities.
  
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  Process and validate procurement requests, supplier information, and financial transactions.
  
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  Maintain supplier master data and ensure compliance with internal policies.
  
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  Perform financial reconciliations, reporting, accruals, and month-end processing activities.
  
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  Prepare operational reports, dashboards, and management updates.
  
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  Resolve invoice, payment, and supplier-related queries in coordination with stakeholders.
  
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  Ensure accurate documentation, governance, and compliance with standard operating procedures.
  
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  Coach, mentor, and develop team members to achieve operational goals.
  
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Required Skills

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  8–12 years of experience in Procurement, Purchase-to-Pay (P2P), Accounts Payable, or Shared Services operations.
  
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  Proven experience leading teams in high-volume transactional environments.
  
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  Strong knowledge of Purchase Orders (PO), Accounts Payable (AP), invoice processing, receipting, and supplier management.
  
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  Understanding of accounting concepts such as journals, accruals, and GRNI.
  
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  Strong analytical, problem-solving, and stakeholder management skills.
  
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  Excellent verbal and written communication skills.
  
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  Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
  
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  Experience working in offshore or shared services environments.
  
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Preferred Qualifications

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  Experience with ERP systems such as SAP, Oracle JD Edwards, or similar platforms.
  
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  Knowledge of Power BI or reporting tools.
  
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  Understanding of procurement compliance and financial governance.
  
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  Experience supporting global procurement operations will be an advantage.