Onboarding Specialist – Pre-Hire Process Specialist

Location: Mumbai (Olympus) / Bangalore (Think Campus)
Shift: Night Shift – 6:00 PM to 4:00 AM / 7:00 PM to 5:00 AM IST
Experience: 3–6 Years

Job Summary

We are looking for an experienced Onboarding Specialist – Pre-Hire Process Specialist to manage and coordinate end-to-end pre-hire and onboarding activities for new employees. The role will act as a key point of contact for candidates during the onboarding phase and will coordinate with recruiters, hiring managers, and business teams to ensure a smooth and seamless transition into the organization.

Key Responsibilities

• Serve as the primary point of contact for candidates during the pre-hire and onboarding process.

• Coordinate end-to-end onboarding activities, including pre-boarding, start-date confirmation, orientation, and Day 1 activities.

• Send welcome and onboarding communications to new hires.

• Select appropriate background verification packages based on job code, location, and business requirements.

• Initiate and monitor required drug testing processes.

• Review background check and drug test results and provide clearance as per process guidelines.

• Schedule employee start dates and select appropriate onboarding events in My Learning.

• Update candidate profiles in Workday and move candidates to the Ready for Hire stage.

• Send Day 1 communications to candidates, hiring managers, and recruiters with reporting, badging, I-9, orientation, and other required instructions.

• Coordinate with Talent Acquisition Advisors, Hiring Managers, and business teams to resolve onboarding-related queries.

• Maintain accurate onboarding records, checklists, trackers, and reports in HR systems.

• Ensure all onboarding activities are completed accurately and within defined timelines.

• Support global and regional onboarding programs and process improvement initiatives.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

• 3–6 years of experience in candidate onboarding or pre-hire processes.

• International onboarding experience is required; US onboarding experience is preferred.

• Experience working with HRIS systems such as Workday, SAP SuccessFactors, or BambooHR is an advantage.

• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.

Key Skills

• Candidate Onboarding

• Pre-Hire Process Management

• HR Operations

• HRIS / Workday

• Background Verification

• Employee Documentation

• Stakeholder Management

• Communication Skills

• Customer Service

• Data Management & Reporting

• Attention to Detail

• Multitasking & Time Management

Preferred Qualifications

• Experience in a Shared Services / Global Business Services (GBS) environment.

• Familiarity with onboarding automation tools and platforms.

• Understanding of US employment laws, compliance, and onboarding requirements.

• Experience supporting international or global employee onboarding processes.

• Strong ability to manage multiple priorities in a fast-paced environment.

​Important 

• Ex-TCS employees are not eligible to apply.
  
• PAN and Date of Birth (DOB) are required for profile creation.