HR-Ops Supplier Invoicing Specialist

Location: Mumbai
Experience: 4–8 Years

Job Description

We are looking for an HR-Ops Supplier Invoicing Specialist to provide supplier/vendor invoicing support services to onshore employees with a strong focus on accuracy, efficiency, and customer service. The role will involve invoice processing, purchase order generation, payment reconciliation, funding management, and audit support across multiple geographies.

Key Responsibilities

• Process supplier/vendor invoices accurately and within defined timelines.

• Generate and manage Purchase Orders (POs) as required.

• Handle various payment reconciliation activities and resolve discrepancies.

• Manage funding-related activities and ensure accurate financial records.

• Provide audit support and maintain appropriate documentation.

• Work with SAP Ariba and other invoicing platforms/tools.

• Interact with employees and vendors to address invoicing-related queries and provide timely resolutions.

• Prepare and publish weekly and monthly reports.

• Support US/North America geographies and ensure adherence to applicable processes and SLAs.

• Maintain confidentiality while handling financial and vendor information.

• Meet deadlines and effectively manage multiple tasks in a high-pressure environment.

• Participate in and deliver effective training sessions when required.

Required Skills & Experience

• 4–8 years of overall experience in Accounts Payable (AP) / Accounts Receivable (AR), with a minimum of 4 years of invoice processing experience.

• Strong knowledge and hands-on experience with SAP Ariba.

• Experience with Altair, Cartus, and Ariba vendor/platform processes.

• Strong understanding of invoice processing, Purchase Orders, payment reconciliation, funding, and audit support.

• Experience supporting US/North America geographies.

• Strong email and verbal communication skills.

• Good knowledge of reconciliation activities and financial reporting.

• Strong problem-solving and resolution skills.

• Good organizational skills with the ability to multitask and work independently.

• Basic proficiency in MS Office applications.

• Ability to quickly adapt to new tools and processes using a logical approach.

• Ability to work in 24×7 shift timings and occasionally work extended hours to meet business deadlines.

Education

• Bachelor's or Master's degree in any discipline.

Important Note

• Ex-TCS employees are not eligible to apply.

• PAN and Date of Birth (DOB) are required for profile creation.