Position: HR-Ops Supplier Invoicing Specialist

Location: Mumbai
Experience: 4–8 Years

Role Overview

We are looking for an experienced Supplier Invoicing Specialist to provide supplier/vendor invoicing support services to onshore employees across multiple geographies. The role will be responsible for invoice processing, purchase order generation, payment reconciliation, funding management, audit support, and reporting, while maintaining a strong focus on accuracy, efficiency, and customer service.

Key Responsibilities

• Process supplier/vendor invoices accurately and within defined timelines.

• Generate and manage Purchase Orders (POs) as required.

• Handle payment reconciliation activities and investigate discrepancies.

• Manage funding-related activities across supported geographies.

• Provide audit support and maintain appropriate documentation.

• Work with suppliers, vendors, and employees to resolve invoicing and payment-related queries.

• Support invoice processing for US/North America geographies.

• Work with SAP Ariba and other relevant invoicing/vendor platforms.

• Prepare and publish weekly and monthly operational reports.

• Maintain confidentiality and ensure compliance with process and organizational requirements.

• Handle multiple activities simultaneously while meeting deadlines and quality standards.

• Support and deliver effective training sessions when required.

• Work extended hours or 24x7 shifts based on business requirements.

Required Experience & Knowledge

• 4–8 years of overall experience, preferably within Accounts Payable (AP) / Accounts Receivable (AR).

• Minimum 4 years of hands-on invoice processing experience.

• Experience supporting US/North America geographies.

• Strong working knowledge of SAP Ariba and invoice-processing platforms.

• Experience with Altair, Cartus, or Ariba vendor platforms is preferred.

• Strong knowledge of:

  • Invoice Processing

  • Purchase Order Generation

  • Payment Reconciliation

  • Funding Management

  • Audit Support

  • Reconciliation and Reporting

Technical Skills

• SAP Ariba

• Wire Tool

• No PO Tool

• MS Office / MS Excel

• Invoice Processing Systems

Skills & Competencies

• Strong email and verbal communication skills.

• Strong problem-solving and resolution skills.

• Good understanding of AP/AR processes.

• Strong reconciliation and reporting skills.

• Ability to work independently and manage multiple priorities.

• Ability to work under pressure and meet strict deadlines.

• Strong organizational skills and attention to detail.

• Ability to adapt quickly to new tools and processes.

• Ability to maintain confidentiality.

• Customer and vendor-facing communication skills.

Education

• Bachelor's or Master's degree in any discipline.

• Basic computer proficiency is required.

Working Conditions

• Willingness to work in 24x7 shift timings.

• Ability to work extended hours occasionally to meet business deadlines.

• Ability to support training and knowledge-transfer activities.

Important Information

• Ex-TCS employees are not eligible to apply.

• PAN and Date of Birth (DOB) are required for profile creation.