We’re Hiring: Expense Coordinator

Work Setup: Work from Home

Salary: ₱20,000 – ₱25,000

Job Overview:

The Expense Coordinator is responsible for tracking, reconciling, and submitting invoices for corporate and field teams. This role ensures accuracy and compliance in expense reporting via Concur, supports Accounts Receivable with invoice preparation, and provides administrative reporting to assist AR and Payroll departments. The ideal candidate is detail-oriented, highly organized, and capable of managing expense-related inquiries and issues promptly.

Key Responsibilities:

• Reconcile, report, and prepare invoices using Concur

• Build and recommend relevant reports to improve tracking and analysis

• Gather and send detailed monthly invoices for client payment reconciliation (Excel)

• Review receipts in Concur for legibility and compliance

• Address issues via Zendesk (Concur) or escalate to leadership

• Respond to employee inquiries promptly

• Track, maintain, and generate reports using Excel, MS Outlook, and Concur

• Provide administrative support to AR and Payroll

• Maintain expense platform settings and respond to ad-hoc requests

• Ensure compliance with monthly invoice submission deadlines

Non-Negotiable Requirements:

• At least 1 year experience in AR/invoicing

• Experience dealing with clients and customers directly

• Experience in expense disbursements

• Experience with SAP Concur and M365 NAV

Qualifications:

• Bachelor’s degree in Business or related field (preferred)

• Strong Excel and MS Outlook skills

• Knowledge of SAP Concur (preferred)

• Familiarity with M365 NAV or Dynamics (asset)

• Excellent attention to detail, organizational, and time-management skills

• Strong interpersonal and communication skills

• Ability to work independently and collaboratively in a fast-paced environment

Interested or know someone who fits?

Email your CV to maica@gratitudephilippines.com

with the subject:

Full Name _ Expense Coordinator