Purchasing & Admin Administration Team Lead

Location: Kolkata
Experience: 8–12 Years
Salary: Up to ₹17 LPA
Band: BPO 4/5
Shift: 12:00 AM IST and/or 6:00 AM IST (Night/Morning Shift)

Job Overview

We are looking for an experienced Purchasing & Admin Administration Team Lead to manage high-volume Purchase-to-Pay (P2P), Accounts Payable, Purchasing, Receipting, Supplier Administration, and Financial Processing operations. The role involves leading a team, ensuring SLA adherence, maintaining process quality, and supporting offshore AU/NZ operations.

Key Responsibilities

Team Leadership

• Lead and manage a team handling high-volume Purchasing & Admin transactions.

• Monitor productivity, quality, and SLA compliance.

• Coach, mentor, and manage team performance.

• Ensure timely and accurate transaction processing.

• Prepare Daily, Weekly, and Monthly MIS reports.

Purchase-to-Pay (P2P) Operations

• Create Purchase Orders (POs) from email requests.

• Manage purchase order requests and issue resolution.

• Process invoice receipting using Kofax/Speedscan.

• Monitor open POs and GRNI reports.

• Resolve AP queries, overdue payments, missed invoices, and supplier issues.

Supplier Administration

• Maintain supplier master data.

• Update supplier bank details and insurance records.

• Support supplier compliance activities.

Financial Processing

• Process FX payments.

• Complete month-end reporting and commitments.

• Prepare journals, accruals, and reconciliation entries.

• Upload financial entries into internal systems.

Reporting & Documentation

• Maintain supplier reports and operational dashboards.

• Ensure documentation accuracy.

• Generate ad-hoc reports as required.

• Support management with operational reporting.

Stakeholder Management

• Respond to supplier and internal stakeholder queries.

• Coordinate with Finance, Procurement, and Client stakeholders.

• Ensure SLA/TAT adherence and avoid escalations.

Mandatory Skills

• 8–12 years of relevant experience.

• Team handling experience in high-volume transactional environments.

• Strong knowledge of P2P, Accounts Payable, Purchasing, and Procurement.

• Understanding of Journals, Accruals, GRNI, and accounting concepts.

• Experience with process controls and SLA management.

• Excellent verbal and written communication skills.

• Strong MS Excel, Word, and PowerPoint skills.

• Experience working in Shared Services/Offshore support environment.

Preferred Skills

• SAP / Oracle JD / ERP systems.

• Power BI or reporting tools.

• Knowledge of procurement compliance documentation.

Work Environment

• Offshore support for AU/NZ operations.

• Night Shift (12:00 AM IST) and/or Morning Shift (6:00 AM IST).

• Training: 5–6 weeks Knowledge Transfer (AU/NZ timings).

Important Notes

• Ex-TCS employees are not eligible to apply.

• PAN Card and Date of Birth (DOB) are mandatory for profile creation.

• Candidates should be comfortable working in the mentioned shifts.

Questionnaire

Please complete the questionnaire before submitting your application.

Questionnaire Link: https://myglit.com/lateral/cref/9b0edc297e

Note: Filling out the questionnaire is mandatory. Profiles without a completed questionnaire will not be considered.