Interview Scheduling Specialist

Location: Mumbai / Bangalore
Experience: 4–8 Years
Shift: Night Shift – 6:00 PM–4:00 AM / 7:00 PM–5:00 AM IST

Job Summary

We are looking for an Interview Scheduling Specialist with experience in US/UK recruitment processes and interview scheduling. The candidate will be responsible for coordinating interviews across phone, video, and in-person formats while ensuring a smooth experience for candidates and hiring teams.

The role requires excellent communication, strong organizational skills, attention to detail, and proficiency in MS Excel.

Key Responsibilities

• Manage and coordinate interview scheduling for candidates and hiring teams.

• Schedule phone, video, and in-person interviews based on availability.

• Maintain and update interview calendars accurately.

• Coordinate with candidates, Talent Acquisition (TA), and Hiring Managers (HM).

• Gather required information from TA/HM for interview scheduling.

• Identify and resolve scheduling conflicts and issues.

• Ensure timely communication of interview details and updates.

• Provide regular status reports to TA/HM.

• Maintain accurate scheduling data and records using MS Excel and internal systems.

• Manage multiple scheduling requests while meeting timelines and service expectations.

Required Skills

• Interview Scheduling

• US/UK Recruitment

• International Recruitment

• Candidate Coordination

• Calendar Management

• Stakeholder Management

• MS Excel

• MS Office

• Communication Skills

• Attention to Detail

• Time Management

• Multitasking

• Problem Solving

• Customer Service

Preferred Skills

• HRIS Systems – Workday, SAP SuccessFactors, BambooHR

• Interview Scheduling Automation Tools

• Shared Services / GBS Experience

• Knowledge of US Employment Laws & Compliance

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field is preferred.

• 3–6 years of experience in Interview Scheduling is preferred.

• Experience in US Recruitment, UK Recruitment, or International Recruitment with interview scheduling is required.

Key Competencies

• Strong interpersonal and communication skills.

• Excellent organizational and coordination abilities.

• High attention to detail.

• Ability to multitask and manage competing priorities.

• Customer-service-oriented and professional approach.

• Ability to work effectively in a fast-paced environment.

• Strong problem-solving skills.

• Ability to work with candidates and stakeholders across different time zones.

Work Requirements

• Willingness to work in night shifts.

• Shift timings: 6:00 PM–4:00 AM or 7:00 PM–5:00 AM IST.

• Location: Mumbai / Bangalore.

Eligibility

• Ex-TCS employees are not eligible to apply.

• PAN and Date of Birth (DOB) are required for profile creation.