HR Operations – Supplier Invoicing Specialist

Location: Mumbai, Maharashtra
Experience: 4–8 Years
Band: BPO 3
Salary: Up to ₹9 LPA
Job Code: 433215
Employment Type: Full-Time
Shift: Rotational Shifts (24×7 Operations)

Job Overview

We are looking for an experienced Supplier Invoicing Specialist to join our HR Operations and Finance Operations support team in Mumbai. The role involves providing supplier and vendor invoicing support to onshore employees across multiple geographies, with a focus on invoice processing, purchase order generation, payment reconciliation, funding management, and audit support.

The ideal candidate should have strong Accounts Payable (AP) and Accounts Receivable (AR) knowledge, hands-on experience with SAP Ariba, and experience supporting US/North American operations.

Key Responsibilities

• Process supplier and vendor invoices accurately and within defined turnaround times.

• Generate and manage purchase orders in accordance with established procedures.

• Handle payment reconciliation activities and investigate discrepancies.

• Manage funding-related activities and maintain accurate financial records.

• Provide supplier invoicing support to onshore employees and vendors across multiple geographies.

• Work with SAP Ariba and related platforms to process invoices and resolve issues.

• Use Wire Tool and No PO Tool for applicable invoicing and payment workflows.

• Coordinate with vendors and internal stakeholders to resolve invoice discrepancies, missing information, and payment queries.

• Prepare and publish weekly and monthly reports covering invoice processing, reconciliation, and operational performance.

• Support internal and external audits by maintaining accurate records and providing supporting documentation.

• Ensure compliance with finance policies, internal controls, and established standard operating procedures.

• Maintain confidentiality when handling sensitive employee, vendor, and financial information.

• Meet productivity, accuracy, quality, and turnaround-time targets.

• Deliver effective training sessions and support knowledge sharing with team members.

• Identify process gaps and recommend improvements to invoicing and reconciliation workflows.

Required Skills

• Accounts Payable (AP) and Accounts Receivable (AR)

• Supplier and Vendor Invoice Processing

• SAP Ariba

• Purchase Order Generation and Management

• Payment Reconciliation

• Funding Management

• Wire Tool and No PO Tool

• Vendor Management and Query Resolution

• Financial Reporting and Reconciliation Reports

• Audit Support and Documentation

• MS Office Applications

• Customer Service and Stakeholder Management

• Problem-Solving and Root-Cause Analysis

• Time Management and Multitasking

Required Experience & Qualifications

• 4–8 years of overall experience in finance operations, Accounts Payable, Accounts Receivable, or supplier invoicing.

• Minimum 4 years of hands-on invoice processing experience.

• Strong knowledge of SAP Ariba as an invoice processing platform.

• Working experience with Altair, Cartus, Ariba, or related vendor/invoicing platforms.

• Approximately 4–6 years of experience supporting US/North American geographies is preferred.

• Experience interacting with employees and vendors while processing invoices and resolving queries.

• Strong understanding of payment reconciliation, financial reports, purchase orders, and audit support.

• Bachelor's or master's degree in any discipline.

• Basic computer proficiency, particularly MS Office applications.

• Strong written and verbal communication skills.

• Ability to work independently, manage competing priorities, meet deadlines, and perform under pressure.

• Ability to adapt to new tools and processes using logical and analytical reasoning.

Key Competencies

• Strong communication and interpersonal skills

• Analytical thinking and attention to detail

• Vendor and employee query resolution

• Confidentiality and data handling

• Organization and time management

• Process compliance and documentation

• Deadline management and accountability

• Training and knowledge-sharing capabilities

Working Conditions

• Willingness to work in rotational shifts within a 24×7 operating environment.

• Flexibility to work extended hours occasionally to meet business deadlines.

• Ability to manage multiple tasks while maintaining accuracy and service quality.

• Willingness to provide training and support knowledge transfer when required.

Important Eligibility Information

• Ex-TCS employees are not eligible to apply.

• PAN and Date of Birth (DOB) are required for profile creation.

• Candidates should have relevant invoice processing experience and strong SAP Ariba knowledge.

• Experience supporting US/North American finance operations is preferred.

Application Requirements

Candidates should submit an updated CV highlighting their Accounts Payable/Receivable experience, SAP Ariba expertise, invoice processing, purchase order management, payment reconciliation, and US geography support experience.