Job Title: Accounts Payable Analyst

Location: Petaling Jaya

Work Mode: Onsite

Job Type: Permanent

Salary Range: RM 12,000 – 13,000


Job Description
- Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable documents for further processing

- Validate and process Purchase Order and contract-based invoices, non-PO invoices, prepayments, and down payments

- Review supplier open items: due invoices, credit notes, debit balances, etc. before executing payments

- Handle internal and external queries and resolve them within the agreed timeline

- Investigate and reverse non-successful payments

- Perform supplier statement of account reconciliation and follow up on open items for closure

- Perform month-end closing activities, including purchasing accrual according to the closing timetable/ schedule

- Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements

- Reconcile AP balance sheet accounts and clear aged items: GR/IR, GIT, suspense account

- Participate in compliance audits, prepare statutory audit reports & respond to audit queries as necessary

- Troubleshoot AP issues: workflow, OCR, BOT, process and work with respective teams: IT, Automation & GBPS for resolution

- Participate & support implementation of projects/ initiatives from global, business partners & RSS

- Engage in system integration and testing

- Initiate and drive process improvement projects

- Provide technical mentorship to team members and conduct internal process training for new joiners

- Process suppliers and intercompany invoices accurately and within the predefined KPIs

- Ensure timely payment of suppliers and Intercompany invoices in accordance with agreed payment terms & Intercompany payment schedule

- Respond promptly to internal and external queries, adhering to predefined KPIs

- Perform timely and accurate AP month-end closing activities, including purchasing accruals, and provide related reports

- Create and maintain up-to-date work documentation and processes in compliance with ICFR, group policies, guidelines, and local statutory/legal requirements within agreed timelines


Job Requirements
- A degree in Finance & Accounting, Commerce, or equivalent. Professional qualifications: ACCA, CPA, MIA are an advantage

- Good communication skills and proficiency in English & Japanese Languages

- Proficiency in reading, writing, and speaking the specific country language for business communications

- At least 2 years of experience in transactional accounting teams within a performance-driven environment

- Knowledge and experience with SAP or other ERP/Accounting systems