Accounts Payable Analyst – Japanese Language

• Receive, sort, verify, scan, barcode, and organize Accounts Payable (AP) documents for further processing.

• Validate and process purchase order (PO)-based, contract-based, and non-PO invoices, including prepayments and down payments.

• Review supplier open items, including outstanding invoices, credit notes, and debit balances, before executing payments.

• Process supplier and intercompany invoices accurately within defined KPIs and agreed payment terms.

• Investigate failed payments, initiate reversals, and coordinate corrective actions.

• Perform supplier statement reconciliations and follow up on outstanding items until resolution.

• Execute month-end closing activities, including purchasing accruals, according to the established closing schedule.

• Reconcile AP balance sheet accounts and clear aged items, including GR/IR, GIT, and suspense accounts.

• Prepare monthly, quarterly, and annual reports, including KPI and operational performance reports.

• Respond to internal and external queries within agreed service timelines.

• Support compliance reviews and statutory audits by preparing reports and responding to audit queries.

• Troubleshoot AP workflow, OCR, BOT, and system-related issues in collaboration with IT, Automation, and relevant business teams.

• Participate in global initiatives, process improvement projects, system integration, and testing activities.

• Maintain accurate process documentation in accordance with ICFR controls, group policies, local statutory requirements, and internal guidelines.

• Provide technical guidance and process training to team members and new joiners.

• Identify opportunities to improve operational efficiency, accuracy, and compliance.

Job Requirements

• Bachelor's degree in Finance, Accounting, Commerce, or an equivalent discipline.

• Professional qualifications such as ACCA, CPA, or MIA are an advantage.

• Minimum 2 years of experience in transactional accounting or Accounts Payable operations.

• Proficiency in English and Japanese, including reading, writing, and speaking for business communication.

• Hands-on experience with SAP or other ERP/accounting systems.

• Good understanding of invoice processing, supplier payments, account reconciliation, and month-end closing.

• Knowledge of financial controls, compliance requirements, and audit procedures.

• Strong analytical, problem-solving, communication, and organizational skills.

• Ability to manage deadlines, meet predefined KPIs, and work effectively in a performance-driven environment.

• A proactive approach to issue resolution, teamwork, and continuous process improvement.

Preferred Skills

• Accounts Payable Operations

• Invoice Processing

• Supplier Reconciliation

• Intercompany Accounting

• SAP / ERP Systems

• Month-End Closing

• Balance Sheet Reconciliation

• Financial Reporting

• Audit and Compliance

• Japanese Language Proficiency

• Process Improvement

• Stakeholder Management